Національний інформаційний центр
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ENIC UKRAINE

Verification

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Опубліковано: П'ятниця, 01 листопада 2024, 18:00

Автор: Макаревич Евгения

Перегляди: 112

Verification of Ukrainian documents issued before the occupation

Holders of educational documents issued in the territories of Ukraine that are currently temporarily occupied by the russian federation often face difficulties in verifying such documents, in particular, confirming the fact of issuance and the validity of the information contained in the document.

Due to the occupation, some education institutions moved to the territory controlled by the Ukrainian government and continue their educational activities. Difficulties with verification of an educational document do not arise if the education institution has managed to move archival materials to the territory controlled by the Ukrainian government or if information on the issuance of an educational document is contained in the Unified State Electronic Database on Education.

However, the archival materials of many education institutions are partially or completely left in the temporarily occupied territories of Ukraine, and data on educational documents are not always available in the Unified State Electronic Database on Education. In such a case, the holder of an educational document who has difficulties with the verification of an educational document may check whether his/her document has been verified by an apostille stamp (Ministry of Education and Science of Ukraine) or by consular legalization (Ministry of Foreign Affairs of Ukraine), as well as obtain a duplicate of the educational document.

Apostille or consular legalization

In accordance with international law, the procedures of affixing an apostille stamp (Ministry of Education and Science of Ukraine) and consular legalization (Ministry of Foreign Affairs of Ukraine) confirm the seal of the education institution affixed to the document on education, as well as the signature of the person who signed it. The procedures provide for the establishment of the fact of issuance and validity of the educational document, as well as its compliance with Ukrainian legislation in force as of the date of issuance of this educational document.

How to check the fact of affixing an apostille stamp on an educational document

• For documents issued after January 18, 2013, the apostille stamp can be checked in the electronic journal of apostille stamps of the Ministry of Education and Science of Ukraine. The journal is available on the ENIC Ukraine website (section Check of Apostille Stamps of the Ministry of Education and Science).
• For documents issued before January 18, 2013, the apostille stamp can be checked by sending a request to ENIC Ukraine at centre@enic.in.ua.

(!) High-quality copies of educational documents and an apostille stamp to be verified must be attached to the request.

How to check the fact of consular legalization of an educational document

• Contact the Consular Legalization Department of the Ministry of Foreign Affairs of Ukraine.
• Order a statement "On Confirmation of the Fact of Study and Rights" from ENIC Ukraine.

(!) The statement is issued by ENIC Ukraine in respect of educational documents that comply with the state-approved template after receiving confirmation of the consular legalization stamp affixed to the educational document from the Consular Legalization Department of the Ministry of Foreign Affairs of Ukraine.

A duplicate of a higher education document issued in the territories of Ukraine that are currently temporarily occupied

In case of relocation of an education institution to the territory controlled by the Ukrainian government, a duplicate of the document on higher education is issued by the education institution that issued the original document. A duplicate is issued upon a written application of the document holder submitted in person or through an authorized representative to a higher education institution.

In case of termination of an education institution as a result of reorganization (merger, accession, division, transformation), the application shall be submitted to the legal successor of the education institution that has ceased its activities.

In the absence of a legal successor, as well as if the education institution does not conduct educational activities (for example, if the education institution has not been moved from the uncontrolled territory or if the license to conduct educational activities has been revoked), the application is submitted to the Ministry of Education and Science of Ukraine, which determines the institution that will issue a duplicate of the document.

If the data on the document on higher education is contained in the Unified State Electronic Database on Education, the information in the duplicate is reproduced based on this data. Data on documents issued by education institutions starting in 2000 (some documents starting in 1996) are contained in the Unified State Electronic Database on Education, except in cases specified by law.

If information about a document on higher education is not available in the Unified State Electronic Database on Education and the archives of an education institution are not accessible, the holder may apply to the court to establish the legal fact of obtaining the relevant degree or level of higher education. The court decision is attached to the application. Read more>>

A duplicate of a document on general secondary education issued in the territories of Ukraine that are currently temporarily occupied

Duplicates of documents on general secondary education of the state-approved template are made in case of loss, non-receipt of the document by the graduate at the place of study, as well as in case of damage that has led to a violation of the integrity or destruction of all or most of the details, the absence of which makes it impossible to establish the identity of the graduate.

A duplicate and a supplement to it are issued upon a written application of the graduate or his/her legal representative, which is personally submitted to any general education institution of the corresponding degree at the place of residence or stay of the holder or his/her legal representative. Read more>>

(!) A duplicate is a second copy of a document that has the same legal force as the original. After a duplicate is issued, the original document loses its legal force.

Statement prepared by ENIC Ukraine

At ENIC Ukraine, you can apply for a statement “On the Impossibility of Confirming Educational Documents”. After analyzing the educational documents, the statement may contain information that the documents meet all the requirements of the standards and instructions for the drawing up of such documents that were in force in Ukraine on the day of their issue. Read more>>

Created: November 2024

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This information has been produced with the financial support of the Council of Europe. The views expressed by the author can in no way be taken to reflect the official opinion of the Council of Europe.